Kansas City, Missouri· €€€€★4.6(144 Google reviews)
Operated by Embassy Suites by Hilton KCI
The Kay Barnes Grand Ballroom is a 46,484-square-foot eco-friendly ballroom expandable to accommodate events up to 4,000 people, featuring a controllable natural lighting system, dramatic 38-foot-high glass wall views of the Kauffman Center for the Performing Arts, and divisibility into three separate rooms. It connects to the Conference Center and opens to an outdoor plaza.
At a glance
Source: Official website · Jun 2026Core specs for Ballroom.
Fit at a glance
The details a planner checks to confirm this venue can host their format.
Capacity
560–4 000 guests
Spaces
19 rooms
Largest room
46 484 m²
Ballroom
46 484 m²
Your floor plan
Every bookable space at this venue with its area and capacity, read from the venue's own website. Confirm exact figures for your floor plan.
| Space | Area | Capacity |
|---|---|---|
| 2501 A, B, & C | — | 3,900 |
| 2501 A | — | 1,300 |
| 2501 B | — | 1,300 |
| 2501 C | — | 1,300 |
| 2505 A, B | — | 615 |
| 2502 A, B | — | 588 |
| 2504 A,B | — | 405 |
| 2503 A,B | — | 400 |
| 2505 B | — | 288 |
| 2502 A | — | 270 |
| 2502 B | — | 270 |
| 2504 A | — | 270 |
| 2505 A | — | 252 |
| 2503 A | — | 180 |
| 2503 B | — | 144 |
| 2504 B | — | 135 |
| 2501 A, B, C, & D | — | — |
From the venue
Practical details and facilities published on the venue's own website.
Catering
Loews Catering is the exclusive provider of catering, alcohol service and concessions for the Conference Center effective spring of 2020, with exclusive catering privileges inclusive of the Grand Ballroom/2501, South Plaza, meeting rooms 1500, 2500 and 3500 and adjacent pre-function spaces.
Traveller reviews
Recent reviews pulled live from Google Places.
Pat Dyer4 years agoI was here for Planet Comicon in August. I saw several celebrity panels and the cosplay contest in The Grand Ballroom. It was large with plenty of room and comfortable seating.
Matt Braun9 months agoJust attended FIREBall here. Great space. Not sure who catered, but the food was the best I've had an event like this.
Carroll Iorg5 months agoOutstanding location for the Children's Mercy event!
Dillon Gasper7 years agoExcellent venue near the heart of the downtown! Very close to Power & Light! Attended a large formal event with over 1000 people. It was classy and the view of Kaufmann Center through the glass window is a magnificent view. Would recommend hosting a conference or large event here, a wedding would be amazing here!
Ukvayat Hanak7 years agoThe convention center is a beautiful and well maintained venue. I was here for a regional conference with nationally recognized speakers and the service here was exceptional. Staff assisted with issues immediately and were very helpful in answering questions. The bathrooms are top notch as well. Many events are hosted here so drop in when one tickles your fancy.
Bottom line
Ballroom suits events that match its capacity and space profile in Kansas City. Use the figures above to check your headcount and room needs, then confirm dates, setup and pricing directly.
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